Thông tư 02/2007/TT-BTNMT

CIRCULAR

GUIDING INSPECTION, APPRAISAL AND ACCEPTANCE OF GEODESY AND CARTOGRAPHY WORKS AND PRODUCT

Pursuant to the Government’s Decree No.91/2002/ND-CP of November 11, 2002 defining the functions, tasks, powers and organizational structure of the Ministry of Natural Resources and Environment;

Pursuant to the Government’s Decree No.12/2002/ND-CP of January 22, 2002 on geodesic and cartographic activities;

For strengthening inspection, appraisal and acceptance of quality, volume, schedule of performing geodesy and cartography works, products, the Ministry of Natural Resources and Environment guides as follows:

I. GENERAL PROVISIONS

1. Scope and subjects of adjustment

1.1. This Circular prescribes content and responsibility of management of inspection, appraisal and acceptance of quality, volume, schedule of performing each item or entire geodesy and cartography works, products (hereinafter referred to as inspection, appraisal and acceptance of geodesy and cartography works, products).

1.2. This Circular applies to geodesy and cartography state management agencies; organizations, individuals relating to geodesy and cartography works, products, apart from those servicing for National defense and security of which investors are organizations under the Ministry of National Defense.

2. Purpose of inspection, appraisal and acceptance of geodesy and cartography works and products

2.1. To inspect compliance of standards, regulations, technical regulations, eco-technical norms and other document relating to geodesy and cartography works, products.

2.2. To detect errors in the course of production in order to timely remove products not assuring quality and find handling measures to overcome errors aiming to assure quality of geodesy and cartography works, products.

2.3. To certify quality, volume of geodesy and cartography works, products have been finished.

3. Principles of inspection, appraisal and acceptance of quality, volume, schedule of performing geodesy and cartography works, products

3.1. Inspection, appraisal and acceptance of quality, volume, schedule of performing geodesy and cartography works, products must be implemented regularly in the course of production; plans on inspection, appraisal and acceptance must be set on the basis of progress of performing stages of works, products.

3.2. Unit performing works, products must self-inspect, make acceptance for quality of all items of works, products performed by itself.

3.3. Investor bases on work items of works, products in order to inspect, appraise quality, volume, schedule of performing for geodesy and cartography works, products in the course of performance, to appraise and make acceptance of quality, volume, schedule of performing for finished works, products.

4. Legal basis to inspect, appraise and make acceptance of quality, volume, schedule of performing for geodesy and cartography works, products

4.1. Standards, regulations, technical regulations, eco-technical norms and relevant other documents promulgated by competent state agencies.

4.2. Projects, technical designs, estimation approved by competent state agencies.

5. System of agencies managing inspection, appraisal and acceptance of geodesy and cartography works and products

5.1. State management on inspection, appraisa; and acceptance of quality, volume, schedule of performing for geodesy and cartography works, products is prescribed as follows:

a) The Ministry of Natural Resources and Environment uniformly state manages on inspection, appraisal and acceptance of quality, volume, schedule of performing for geodesy and cartography works, products; promulgates documents providing on inspection, appraisal and acceptance of quality, volume, schedule of performing for geodesy and cartography works, products; directs and guides Ministries, Ministerial agencies, Governmental agencies, People’s Committee of central-affiliated cities and provinces to implement inspection, appraisal and acceptance of quality, volume, schedule of performing for geodesy and cartography works, products; decides on termination of performance, cancellation of partly or entire works, products performed improperly comparing to approved technical design – estimation or seriously violating standards, economic- technical provisions;

The geodesy and cartography department shall direct, guide investors of geodesy and cartography works, products to implement inspection, appraisal and acceptance of quality, volume, schedule of performing for geodesy and cartography works, products;

directly implement inspection, appraisal and acceptance of quality, volume, schedule of performing for basic and specialized geodesy and cartography works, products within management scope of the Ministry of Natural Resources and Environment.

b) Ministries, ministerial agencies, Governmental agencies shall implement inspection, appraisal and acceptance of quality, volume, schedule of performing for specialized geodesy and cartography works, products within their management sector.

c) People’s Committee of central-affiliated cities and provinces (hereinafter referred to as Provincial-level People’s Committee) shall implement state management on inspection, appraisa; and acceptance of quality, volume, schedule of performing for geodesy and cartography works, products in their localities.

5.2. Investor may use agencies examining product quality, specialized agencies, establish Consulting Council, hire organizations having function of geodesy and cartography advisory, hire specialists in order to inspect, appraise quality of works, products and make acceptance of such works, products.

5.3. Performing unit may use its professional and technical staff in order to implement inspection and acceptance of quality, volume, schedule in the course of performance.

6. Responsibilities for management on inspection, appraisal and acceptance of quality, volume, schedule of performance for geodesy and cartography works, products

6.1. Responsibilities of agency deciding investment

a) To appraise dossier of acceptance; certify quality, volume have finished; to appraise dossier of finalization and approve finalization of geodesy and cartography works, products of investor;

b) To decide to solve arising problems, technological difficulties which not have technical provisions on such technology; solve problems on economic norm upon changing technological solutions which cause increase of the estimation exceeding five percent (5%) compared to approved volume; solve prolongation of schedule of performance of works, products compared to approved schedule of performance.

c) To decide on termination of performance, cancellation of partly or entire works, products for works performing improperly comparing to approved technical design – estimation or seriously violating standards, economic-technical provisions.

6.2. Responsibilities of investor

a) To assure quality, volume, progress of performance for assigned geodesy and cartography works, products;

b) To decide to solve arising problems, technological difficulties which had specific technical provisions; solve problems on economic norm upon changing technological solutions which do not cause increase of the estimation compared to approved volume; solve problems on volume when the finished volume not exceed five per cent (5%) compared to approved volume.

c) To supervise on quality, volume, progress on course of works, product performance; to inspect, appraise and make acceptance for assigned geodesy and cartography works, products;

d) To decide on termination of performance, cancellation of partly or entire works, products improperly performing compared to approved technical design – estimation or seriously violating standards, economic-technical provisions.

6.3. Responsibilities of performance unit

a) To organize a system for inspection and acceptance of quality, volume, schedule of performing of works, products in accordance to mechanism of inspection, appraisal and acceptance of quality, volume, schedule of performing geodesy and cartography works, products.

b) To properly implement the approved technical design – estimation, comply with standard, economic and technical provisions;

c) Under supervision, inspection, appraisal and acceptance of investor, state management agencies on quality, volume, schedule of performing works, products;

d) When having changes on technological solutions, technical design, economic norm, work volume, progress of performance compared to projects, approved technical design – estimation, it must timely report to investor and may perform only after having answer in writing of investor or agencies deciding on investment;

e) To assure quality, volume, schedule of performing works, products of its unit; if works, products fail to meet quality, it must compensate or re-perform with expenditure of itself.

7. Mechanism of report during the course of perfoming geodesy and cartography works, products

7.1. Before 20^th monthly, performing unit must send report on performed quality, volume, progress to investor.

7.2. Within five (05) working days after finishing each stage of works, products and within ten (10) working days after finishing entire works, products, investor must send report on performed quality, volume, progress to agency deciding on investment.

8. Expenditure to implement inspection, appraisal and acceptance of quality, volume, schedule of performance for geodesy and cartography works, products

8.1. Expenditure to implement suppervison, inspection, appraisal and acceptance of quality, volume, progress of performing geodesy and cartography works, products performed by investor is determined in total estimation of works, products according to current provisions.

8.2. Expenditure to implement inspection and acceptance of quality, volume, progress of performing geodesy and cartography works, products performed by construction unit is calculated in estimated price unit of works, products according to current provisions.

II. CONTENT,METHOD, LEVEL OF INSPECTION, APPRAISAL AND ACCEPTANCE OF QUALITY, VOLUME OF GEODESY AND CARTOGRAPHY WORKS, PRODUCTS

1. To make plan on inspection, appraisal and acceptance of quality, volume, schedule of performing works, products.

1.1. Construction unit shall make plan on inspection and acceptance of quality, volume, schedule of performing works, products; send report on such plan to investor before construction; organize to implement according to made plan during the course of performance.

1.2. Investor makes plan on inspection, appraisal and acceptance of quality, volume, schedule of performing of works, products in accordance to approved schedule of performance and in accordance to time of inspection, acceptance of construction unit; notifies that plan to construction unit within ten (10) working days after receiving plan on inspection and acception of construction unit; performs properly as planned.

2. Content of inspection, appraisal and acceptance of quality of geodesy and cartography works and products

Content of inspection, appraisal and acceptance of quality of geodesy and cartography works and products includes items deteiled in Annex No.1 promulgated together with this Circular.

3. Method and extent of inspection, appraisal of quality, volume, progress of performance of geodesy and cartography works, products of the investor.

Inspection, appraisal of quality, volume, schedule of performance are implemented under the following methods:

3.1. Method of inspection during the course of perfoming works, products includes:

a) To apprase quality on the basis of re-implementation for content of work items of works, products performed by construction unit compared to standards, regulations, economic-technical provisions, content of approved technical design-estimation;

b) To certify volume of fnished items compared to the progress of performance which have been approved, assigned or provided in Annexes of contract.

3.2. Method of appraisal of quality, determination of volume for items or entire finished works, products

a) For works, products which are only performed by a technological method, their quality shall be appraised on the basis of re-implementation of items of works, products at the per cent rate (%) provided proportional to each item specified in the Annex No.1 promulgated together with this Circular;

b) For works, products which are performed by various technological methods, their quality shall be appraised on the basis of implementation of items of works, products by a technological method different from the performed technological method at the per cent rate (%) provided proportional to each item specified in the Annex No.1 promulgated together with this Circular;

c) For works, products which are performed appraisal of final product quality of works by synthetic method, agency implementing inspection, acceptance shall make plan on quality appraisal to submit to investor for approval; the approval is performed in according to the process guided by Department of geodesy and cartography under the Ministry of Natural Resources and Environment.

d) To appraise suitability of items of products compared to standard, technical provisions on the basis of analizing construction unit’s minutes of quality inspection, construction unit’s technical summarizing reports, investor’s minutes on quality inspection during the course of performance under method specified in point 3.1 of this clause, result of quality appraisal of investor complies with method specified in sub-item a and sub-item b of this point;

dd) To appraise on form of items of products compared to current technical provisions;

e) Based on result of quality appraisal according to methods specified in sub-items a, b and c of this Article, to determine volume of items of products which meet requirement on quality and items of products which fail to meet requirement on quality.

4. Acceptance of geodesy and cartography works and products

4.1. The investor implement acceptance of works, products on the basis of determination of the following content:

a) Total volume which is performed and satisfied technical quality compared to the volume approved in the technical design – estimation;

b) Extent of difficulty for items of works, products;

c) Norms, unit prices are applied to works, products.

4.2. Cases have adjustment on technological method, technical design, economic norms, unit price of products and volume of work compared to project, technical design-estimation, the investor shall consider to accept and handle as follows:

a) If having a written that agreeing permission of adjustment of competent authorities, the investor shall implement acceptance;

b) If having no written that agreeing permission of adjustment of competent authorities, the investor must notify to agency deciding investment for settlement.

5. Order of, procedures for inspection, appraisal and acceptance of quality of geodesy and cartography works and products

5.1. During the course fo inspection of quality, schedule of performing works, products, the sheet recording inspection opinion for the inspected items must be made in according to the Form No,1 enclosed with this Circular. The sheet recording inspection opinion must be bound into book and keep at agency performing inspection for five (05) years since the day of finalization of works, products.

When ending inspection of each stage, item, the investor must make Minute for inspection of finished quality, volume on the basis of summarizing sheets recording inspection opinion in according to Form No.2 enclosed with this Circular. The minute of inspection, acception of finished quality, volume of investor for construction unit is made into three (03) copies; one (01) copy kept in dosier of acception, one (01) copy sent to contruction unit, one (01) copy kept in agency implement inspection.

5.2. When ending works, the investor must implement acceptance of quality under method stated in point 3.2, clause 3 and make report on appraisal in according to Form No.3 enclosed with this Circular.

5.3. When finishing works, products, the construction unit must made dossier of acceptance of works, products. The dossier of acceptance of construction unit shall be made into two (02) sets: One (01) set sent to investor, one (01) set kept in construction unit. The dossier comprises:

a) Official Dispatch proposing acceptance of works and products;

b) Technical summarizing report made in according to Form No.4 enclosed with this Circular;

c) Report on inspection and acceptance of quality, volume, schedule of performance for works, products of the construction unit made in according to Form No.5 enclosed with this Circular.

d) Report on arising problems, technological difficulties; difficulties regarding economy - technique; volume and other problems (if any) compared to the approved technical design - estimation and written agreeing arising problems and solving them of competent authorities.

5.4. After receiving the valid acceptance dossier for works, products of construction unit, the investor shall implement acceptance of works, products in according to content stated in clause 4 of this section; time limit of acceptance not exceeding fifteen (15) working days for each dossier; result of acceptance shall be made into the minute of acceptance for finished works, products in according to Form No.6 enclosed with this Circular.

5.5. After ending acceptance, the investor must make dossier of acceptance for works, products; dossier of acceptance of investor is made into three (03) sets: One (01) set kept in investor, one (01) set is submitted enclosing products, one (01) set sent to acengy deciding investment. The dossier comprises:

a) Decision on approval of project (if any), technical design-estimation, written assigning task of agency deciding investment;

b) Technical summarizing report of construction unit made in according to Form No.4 enclosed with this Circular;

c) Report on construction inspection of quality, classification of difficulties, schedule of performance for works, products of the investor made in according to Form No.7 enclosed with this Circular.

d) Report on arising volume, solved difficulties compared to the technical design - estimation and written agreeing arising problems and solving them of competent authorities;

dd) Report of construction unit on reparing errors at the request of investor and written certifying repariment of products of investor (if any);

e) Report on quality appraisal of investor for works, products made in according to Form No.3 enclosed with this Circular;

g) The Minute of acceptance for finished works or products is made according to Form No.6 enclosed with this Circular.

5.6. After receiving a valid dossier of acceptance for works, products of investor, agency deciding investment or agency being ahthorized by it (hereinafter referred to as agency deciding investment) shall implement inspection on adequacy, rationality, exactness of acceptance dossier; time limit of inspection not exceeding five (05) working days for each dossier; shall make the Certification on finished quality, volume for works or products in according to Form No.8 enclosed with this Circular.

6. Submission of products and finalization of works, products

6.1. List of submitted products includes all products of geodesy and cartography items have been approved in projects (if any), technical design – estimation have been accepted, certified volume, quality.

6.2. Products which must submit as mentioned in point 6.1 of this clause shall be kept in a place appointed by agency deciding investment.

6.3. After having written certifying the finished quality, volume of agency deciding investment, the investor shall make dossier of finalization for works, products. The dossier of finalization comprises:

a) A Request for finalization of works or products being made according to Form No.9 enclosed with this Circular.

b) Decision on approval of project (if any), technical design-estimation of competent agency;

c) Economic contract or wrriten assigning task of investor for construction unit;

d) The minute of acceptance of finished works and products;

dd) The written certifying the finished quality, volume of acengy deciding investment;

e) The minute of submission of products or warehouse receipt for products;

g) For works constructed for many years, a synthetic table of volume, finalization value of entire works, products must be additionally made in according to Form No.10 enclosed with this Circular.

The dossier of finalization of works, products is made into three (03) sets; one (01) set kept in investor, one (01) set sent to acengy deciding investment, one (01) set sent to construction unit.

III. IMPLEMENTATION PROVISIONS

1. Effect

This Circular takes effect after 15 days, since the day of publishing in the Official Gazette.

To annul the Decision No.657/QD-DC, of November 04, 1997 of director general of Cadastral Directorate on promulgating the Regulation on quality control of geodesic and cartographic works, prducts and the Decision No.658/QD-DC, of November 04, 1997 of director general of Cadastral Directorate on promulgating the Guidance on technical inspection, acception for geodesic and cartographic works, prducts.

2. Organization of implementation

The ministers, Heads of ministerial-level agencies, Heads of Governmental agencies, chairpersons of People’s Committee of central-affiliated cities and provinces shall direct units, organizations operating in geodesy and cartography sector; other relavant units, organizations under their management to implement this Circular.

The geodesy and cartography Department under the Ministry of Natural Resources and Environment shall guide and inspect implementation of this Circular.

during the course of implementation if any problem arising, it should be reported to the Department of geodesy and cartography under the Ministry of Natural Resources and Environment for coordination to consider and settle.

ANNEXES, FORMS

(Enclosed with the Circular No.02/2007/TT-BTNMT of February 12, 2007 of the Minister of Natural Resources and Environment)

Annex No. 1

THE QUALITY INSPECTION EXTENT OF ITEMS FOR GEODESY AND CARTOGRAPHY WORKS AND PRODUCTS

Annex No. 2

LIST

THE SUBMITTED WORKS AND PRODUCTS AFTER BEING INSPECTED FOR ACCEPTANCE

I. Buliding the system of National basic geodesy points, system of specialized-use geodesy points include:

1. The submitted products of stage of selecting points, casting landmark, burying landmark, building pedestal, surrounding wall, drawing, noting points (astronomic, gravitational points, coordinates, state height, and cadastral coordinate points) include:

- Paper noting point and diagram of point system;

- The minute of handing over landmark.

2. The submitted products of stage of taking a short include:

- Documents on testing machine, mia and relevant technical equipment;

- Diagram, graph for measurement, connection, measure linear;

- Documents on taking a short, measure book, diary book and relevant documents;

- Result calculated summarily and appraisal on accuracy of survey result.

3. The submitted products of calculation, adjustment

- Diagram of calculation, adjustment;

- Errors of picture closure, pole closure, other conditions;

- Errors of line closure, independent closure ring (if any) for measurement of height, gravity

- Documents on calculation of adjustment, appraisal of accuracy, result table, types of relevant documents.

II. Non-photo documents:

1. The submitted products of stage taking a photograph of airplane include:

- Flight diagram for taking a photograph;

- Films, photographs;

- File recording coordinate of photo projection center (result table of calculation, adjustment);

- Diagram of coordinate of projection center of photo;

- Other documents (if any)

2. The submitted products of stage receiving satellite photo include:

- Diagram of area receiving satellite photo;

- Received films and photos;

- Information, documents relating to the received films and photos;

- Other documents (if any)

III. The submitted products of stage forming original map: Terrain map (measured and drawed by air photograph, measured and drawed total station, adjusted by air photo, photo of remote sensing, recompilation); the basic cadastral map from air photo; map of sea bottom terrain; specialized map, thematic map include:

1. The submitted products of stage forming terrain maps, basic cadastre map by method of airplane photograph include:

a) Documents on measuring and connecting, controlling outdoor photograph:

- Documents on testing machine, and relevant technical equipment;

- Diagram of construction;

- Types of measure book in the course of connection and measurement, control of photo, measurement of measurement and drawing grid, adding measurement and drawing, detailed measurement of terrain map, basic cadastral map, determination of magnet angle of deflection;

- Diagram of position of point controlling plane, height; diagram of linear block design;

- Documents on calculation of plane, heigh, result table of coordinate and heigh and appraisal of accuracy; file of measurement data and file of calculation of adjustment and control of photo.

- The control photo have been amended its controled points on left side, right side of photo

b) Documents on adjusting and drawing photograph:

- Photo of adjusting and drawing has been amended;

c) Documents of additionally measurement and drawing (if any)

d) The submitted products of stage thickening to control indoor photo:

- The diagram of design thickening points to control indoor photo;

- Data file of scanned photo and thickening (thickening on digital photo station);

- Films and photo control for thickening have been adjusted (traditional technology);

- Result of block calculation, adjustment printed on paper and file recording data;

- Curriculumn vitae of map.

d) The submitted products of measuring and drawing content of map at indoor stage:

- Data file of original map measured and drawn on digital photo station;

- The original map printed on diamat;

- Data file of original map recorded on CD;

- Curriculumn vitae of map.

e) Product of graph of photo:

- Graph of photo printed on paper;

- File recording data of graph of photo on CD;

- File recording data of terrain digital model on CD;

- Curriculumn vitae of map.

f) Products of basic cadastral map include:

- Include compulsory products under stages of point 1;

- Map of line (size of 70 cm x 90 cm) compilated under administrative units of ward, township printed on paper and map data file recorded on CITIZENS;

- Map of line (size of 70 cm x 90 cm) compilated under administrative units of ward, township printed on paper and map data file recorded on CD;

- Diagram of separation into pieces;

- Book of area statistics (on paper and CD).

2. The submitted products of stage forming terrain maps by method of total station include:

- Documents on testing machine, and relevant technical equipment;

- Diagram of separating pieces for construction, the diagram of measurement and drawing grid;

- Types of measure book in the course of connection and measurement of coordinate, heigh, measurement of measurement and drawing grid, detailed measurement of terrain map, and determination of magnet angle of deflection;

- Documents on calculating plane, heigh, appraisal accuracy and result table of coordinate, heigh;

- The original terrain map for measurement and drawing printed on paper and data file recorded on CD and relevant documents;

-Curriculumn vitae of map.

3. The submitted products of stage forming terrain maps by method of compilation, revising in the field include:

a) The submitted products of stage of compilation, inter compilation of map include:

- The original of compilation on diamat (for traditional method);

- The original of compilation printed on paper and map date file recorded on CD (by digital technology);

- Curriculumn vitae of digital map.

b) The submitted products of stage of revising in the field of map include:

- Photo of revising in the field;

- The original of revising in the field printed on diamat;

- The original of revising in the field printed on paper and its date file recorded on CD (by digital technology);

- Graph of photo printed on paper and its data file recorded on CD;

- Curriculum vitae of map have been supplemented by writing on paper and in digital form.

4. The submitted products of measurement and drawing of sea bottom terrain map include:

- Documents on testing machine, and relevant technical equipment;

- Types of measure book in the course of construction of sea bottom terrain map, determination of magnet angle of deflection;

- Diagram of separating map into pieces;

- Diagram of bathymetry linear graph and inspection linear graph, diagram of measure for tide consideration;

- Data file of bathymetry;

- The original map of measurement and drawing recorded on CD;

- Curriculum vitae of map writing on paper and in digital form.

5. The submitted product after compiling the authorial specialized, thematic maps includes:

- The authorial original map printed on paper;

- Data file of authorial original map recorded on CD;

- File of symbol, letter and color standard recorded on CD;

6. The submitted product, when digitize, set map from HN-72 to VN-2000, includes:

- The digitized original printed on paper;

- Data file of digitized original recorded on CD;

- Data files of scanned photos of digitized map have been set and recorded on CD;

- File of symbol, letter and color standard recorded on CD;

- Curriculum vitae of map writen on paper and in digital form.

7. The submitted product when phint out and printing map includes:

a) The submitted product of bar to draw map:

- The original of drawing bar on diamat.

b) The submitted product when compile to generate film:

- File recording data of original map have been updated till time of compilating to generate film;

- Data files of color separation recorded on CD;

- The color separation film;

- File recording data of compilation to generate film synthesized in PS or EPS form;

- The old curriculum vitae with supplementation being written on paper and in digital form.

c) Product of map printing conclude:

- The map being printed on paper;

- Curriculum vitae of map (be supplemented, written on paper and in digital form).

Note: The submitted works, products with diagram on paper must be enclosed digital document.

Form No.1

THE SHEET RECORDING INSPECTION OPINION

The inspector: Title:

Unit:

Type of inspected product:

Of:

The producer (person, unit):

(Location), date      month      year 200

The inspector

(signature and fullname)

Form No.2

SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
-------------------------------------

(Location), date     month      year 200

THE MINUTE OF QUALITY INSPECTION

Name of inspecting work (or stage):

Under the works (Technical design-Estimation or LCKT-KT):

Full name of representative of inspecting unit:

Title:

The inspecting unit:

Full name of representative of inspected unit:

Title:

The inspected unit:

Have inspected the following documents: Documents on synthetizing sheets recording inspection opinion (indicating volume of job performed by the inspector).

Result of inspection:

Complaint: (product quality at the requirement of norms, technical process, adjustment of documents (in case of documents inspection)

The requirement with respect to inspected persons:

The opinion of the inspected person:

The miniute is made into …………copies, 01 (one) copy assigned to ………. 01 (one) copy assigned to ….

Form No.3

REPORT

The quality appraisal of works, products

(Name of Technical design – Estimation)

I. The performance of works:

1. The construction unit:

2. Time of performance: From month ………..year 200…… to month ………..year 200……

3. Technical force and construction equipment:

4. The constructed volume:

5. The documents have been used in construction:

Clarifying origin of documents having been used in the course of construction.

6. Organization of implementation:

II. The inspection, quality control situation for geodesy and cartography works and products of construction unit:

- The inspection and acceptance situation of items of construction unit as prescribed in Annex 1 of the Circular guiding inspection, appraisal and aceptance of geodesy and cartography works, products promulgated by the Ministry of Natural Resources and Environment according to the Circular No.02/2007/TT-BTNMT dated 12/02/2007:

Level of production group:

Level of construction unit:

III. The dossier of acceptance of construction unit:

- The complaint and appraisal on making dossier of acceptance of construction unit as prescribed in the Circular guiding inspection, appraisal and aceptance of geodesy and cartography works, products promulgated by the Ministry of Natural Resources and Environment according to the Circular No.02/2007/TT-BTNMT dated 12/02/2007.

IV. The appraisal situation of investor or quality inspection, certification of volume of products of unit signing contract of technical inspection (if any)

1. Legal base for appraisal:

- The technical design – estimation of works have been approved by competent authorities (indicating fully name of documents, number, date of decision, agency issuing decision);

- Documents on norms, technical process and provisions on inspection have been applied during the course of inspection, appraisal of product quality: (indicating fully name, number, date of decision, agency issuing decision),

2. Members of appraisal: (clarifying full name, title of members participating in appraisal).

3. Time of appraisal: From date ..../.../200..... to date .../.../200.....

4. Content of appraisal and extent of inspection: (clarifying content and extent of inspection for each item of works as prescribed in Annex 1).

5. Result of appraisal: (Specifying result of appraisal of quality of each item of geodesy and cartography works):

Volume, extent of difficulty and quality of products of items of job:

V. Conclusion and proposal:

- Regarding volume: (name of construction unit) have finished: ………….

- Regarding quality: (name of product) have been performed meeting technical requirement according to the approved technical design – estimation.

- Regarding extent of difficulty: (compared to the approved technical design – estimation).

- (Name of product) have been submitted fully and ensure quality as prescribed in the approved technical design – estimation.

- Proposing the agency decising investment (name of agency decising investment) for acceptance of volume and product quality which have been finished.

Form No.4

THE TECHNICAL SUMMARIZING REPORT

The works (technical design – estimation)

1. The legal base for construction of works: (indicating documents seved as legal base for construction of works).

2. Scope of construction area: (Summarizing geographical position and administrative scope of the construction area).

3. Characteristic of terrains, ground objects: (Summarizing characteristics of terrains, ground objects of construction area affecting to progress of performance and quality of product

4. Time and construction unit: (Clarifying time of start, end and name of construction unit of items.

5. Volume of work:

Clarifying volume of work according to the approved technical design – estimation and the reality of constructon as follows:

6. Legal documents, documents and figures have been used upon construction:

- Clarifying name and number, date of promulgation of legal documents:

- Clarifying origin of documents, figures having been used:

7. Methods and technical solutions having been applied: (Clarifying technical and technological method having been applied into production, cases having been settled technically out of scope of the Technical design-estimation, the science-technology advance applications to construction and specified to each stage of production)

8. Conclusion and proposal: (The general conclusion on quality of works, products, problems have not been settled and proposal for settlement, or arising problems).

Form No.5

REPORT

ON INSPECTION AND ACCEPTANCE FOR QUALITY OF WORKS, PRODUCTS

(Name of technical design – Estimation)

I. The performance Situation of works:

1. The construction unit:

2. Time of performance: From month ……… year 200… to month ……… year 200…

3. Technical force and construction equipment:

4. The performed volume:

5. Documents have been used in construction:

Clarifying origin of documents having been used in course of construction.

6. Organization of performance:

II. The situation of inspection and acceptance for geodesy and cartography works, products of construction unit:

1. The legal base for inspection and acceptance:

- The technical design – estimate of works have been approved by competent authorities (indicating fully name of documents, number, date of decision, agency issuing decision);

- Documents on norms, technical process and provisions on inspection have been applied in the course of inspection and acceptance of products, indicating fully number and date of decision, agency issuing decision.

2. Members of inspection and acceptance: (clarifying full name, title of members of inspection and acceptance).

3. Content and extent of inspection and acceptance for product: (clarifying content and extent of inspection for each item of works as prescribed in Annex 1).

4. Result of product quality inspection: (Specifying result of quality inspection of each item of geodesy and cartography works).

III. Conclusion and proposal:

- Regarding volume: (name of construction unit) have finished: ………….

- Regarding quality: (name of product) have been performed meeting technical requirement according to the approved technical design – estimation.

- (Name of product) have been submitted fully and ensure quality as prescribed in the approved technical design – estimation.

- Proposing the investor (name of agency being investor) for acceptance of volume and product quality which have been finished.

Form No.6

SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness

(Location), date      month      year 200

THE MINUTE OF

ACCEPTANCE AND FINISH OF WORKS, PRODUCTS

Name of works or works item:

Of the project or technical design – estimation:

Being approved according to the Decision No. ..../200.../QD-DDBD, dated ................... of the line agency of investment unit or agency of investor (if being decentralized)

- The investor of works:

- The construction unit:

Parties performing acceptance:

- The representative of investor: (clarifying fullname and title)

- The representative of construction party: (clarifying fullname and title)

Parties make the minute of acceptance for works as follows:

1. Construction of works: (clarifying name of stage having been performed).

2. Parties have considered the following documents and products:

 a. Documents:

- The technical summarizing report of construction unit;

- The construction unit’s report on the quality inspection and acceptance for works, products;

- The investor’s report on the quality appraisal for works, products;

- The investor’s report on supervision of construction, quality control of works, products or report on technical inspection, certification of volume and product quality of unit contracting with investor (if any);

- The dossier of acceptance of construction unit;

- The report on certification of repair of investor or of unit contracting with investor (if any);

- The minute of submission of product or warehouse receipt for product.

b. Volume, extent of difficulty and quality of products of each appraised item:

3. On the basis of researching documents on inspection and acceptance, parties certify the following content:

a. Regarding time of performance of works:

 Start: date ……month ….. year 200…

 End: date ……month ….. year 200…

b. Regarding the finished volume: (specifying name of work items)

Regarding quality: (indicating the general conclusion on quality of work items meeting or not meeting technical requirement according to the approved technical design – estimation.

- Acceptance for existence of the not-settled problems: (if any)

- The product quality: Fail to meat requirement but still be accepted (if any)

d. The submitted product: need be concluded on extent of adequacy on quantity and assurance on quality as prescribed in norms and approved technical-design-estimation of works.

dd. Extent of difficulty: Need to specify extent of difficulty of each work item or acceptance of difficulty according to the approved technical-design-estimation.

e. For changes in the course of construction compared to design: (if any)

Acceptance for existence of the not-settled problems: (if any)

- Regarding the arising volume (if any)

- Regarding change of the approved design … (if any)

4. Conclusion:

- Agree acceptance of products with finished volume stated in section 2.b

- Agree difficult types of work items: (Need to specify extent of difficulty of each work item or agreement of difficult extent according to the approved technical design-estimation)

Form No.7

REPORT ON

CONSTRUCTION SUPERVISION AND QUALITY CONTROL OF WORKS, PRODUCTS

(Name of technical design – Estimation)

I. The performance situation of works:

1. The construction unit:

2. Time of performance: From month ……… year 200… to month ……… year 200…

3. Technical force and construction equipment:

4. The performed volume:

5. Documents have been used in construction:

 Clarifying origin of documents having been used in course of construction.

6. Organization of performance:

II. The situation of construction supervision and quality control for geodesy and cartography works, products of investor:

- The situation of supervision and inspection of construction progress of investor for the construction unit;

- The situation of inspection and acceptance of unit performing work items as prescribed in Annex 1 of the Circular guiding inspection, appraisal and aceptance of geodesy and cartography works, products promulgated by the Ministry of Natural Resources and Environment according to the Circular No.02/2007/TT-BTNMT dated 12/02/2007:

Level of production group:

Level of construction unit:

III. The dossier of acceptance of construction unit:

- Consider and appraisal on making dossier of acceptance of construction unit as prescribed in the Circular guiding inspection, appraisal and aceptance of geodesy and cartography works, products promulgated by the Ministry of Natural Resources and Environment according to the Circular No.02/2007/TT-BTNMT dated 12/02/2007

IV. The situation of appraisal of investor or quality inspection, certification of volume of products of unit contacting on technical inspection (if any)

1. The legal base for appraisal:

- The technical design – estimate of works have been approved by competent authorities (indicating fully name of documents, number, date of decision, agency issuing decision),

- Documents on norms, technical process and provisions on inspection have been applied in the course of inspection and acceptance of products, indicating fully number and date of decision, agency issuing decision),

2. Member of appraisal: (clarifying full name, title of members of appraisal).

3. Time of appraisal: From date ..../.../200..... to date ..../.../200.....

4. Content of appraisal and extent of inspection: (clarifying content of appraisal and extent of inspection for each work item of works as prescribed in Annex 1).

5. Result of product quality inspection: (Specifying result of quality inspection of each work item of geodesy and cartography works).

V. Conclusion and proposal:

- Regarding volume: (name of construction unit) have finished: …………

- Regarding quality: (name of product) have been performed meeting technical requirement according to the approved technical design – estimation.

- (Name of product) have been submitted fully and ensure quality as prescribed in the approved technical design – estimation.

- Proposing the agency decising investment (name of agency decising investment) for acceptance of volume and product quality which have been finished.

Form No.8

THE CERTIFICATION OF FINISHED QUALITY AND VOLUME OF WORKS, PRODUCTS

Name of works or works item:

Of the project or technical design – estimation:

- Based on (the approved documents and other documents, if any, of agency deciding investment).

- Based on the technical summarizing, inspecting reports of construction unit.

- Based on the appraisal reports and reports on situation of repair after appraisal of the investor.

- Based on volume of products of the construction party (name of construction unit) have finished and submitted.

(Name of agency deciding investment) certifies quality, volume of works (name of approved works) as follows:

1. The finished volume: (enclosed with the table of finished product volume of each work items)

2. Quality:

Respectfully to: NAME OF ACENGY DECIDING INVESTMENT

The works .......... (or works item ……….. of works……..) of the technical design-estimation (name of technical design-estimation) of project (name of project, if any) have been constructed by units (name of construction units) from month ……… year……… to month ……… year………

(name of appraisal unit) appraised from month ……… year 200… to month ……… year 200…

(name of unit of investor) accepted (with dossier of finalization of works made as prescribed and enclosed with this official dispatch).

Respectfully proposing (name of unit deciding investment) for approval of finailization of works (name of works or works item):

- Volume, claasification of difficulties as in the minute of acceptance of this finished works (or works item);

- Total finalization value is dong …….

Form No.10

THE SYNTHETIC TABLE OF

 VOLUME, FINALIZATION VALUE OF WORKS

- Name of works (or name of project, technical design – estimation):

- Decisions approving project (if any): Indicating number of decision, date, the deciding agency;

- Decisions approving the technical design – estimation (as above);

- Scope of works: Clarifying cities, provinces in which it is performed.

- Construction units: Listing name of units with fully legal person status having participated in construction of works;

- Time of performance of works from month ….. year ….. to month ….. year ….. (indicating time of start and time of end of construction not depend on any specific construction unit);

- Units participating on testing product quality: (Listing name of units with fully legal person status having participated in construction of works);

- Time of appaisal from month .... year.... to month .... year.... : (indicating time of start and time of end of appraisal not depend on a specific appraisal unit);

- Capital source of investment:

+ The State budget million dong ………… for items (including items separately invested by capital source of the State budget) (if any);

+ Other budget million dong ………… including items separately invested by each capital source) (if any);

- Products are kept at: (indicating name of unit archiving products under appointment of agency deciding investment).

The synthetic table of volume and value of works (or project, technical design – estimation)